I think the upgrade process is the problem. Passengers in the know try to beat the system. Conductors tired of the process resist. IMHO Amtrak could set up a process for coach passengers to upgrade at low bucket on day of a departure. This is a win win.
The idea that passengers are "trying to beat the system" by following it to the letter doesn't make any sense to me. If the conductors are secretly upset at selling a room for too low of a price (a claim which is common but has yet to be substantiated in any way whatsoever) then isn't it their responsibility to take it up with management instead of blaming the passenger?
IMHO the conductor is upset by the extra paper work. I did this twice years ago and it appeared to be a laborious process. I appreciated the efforts of both conductors. Neither was happy about the work, but they did it.
The system sets up an adversarial relationship between the conductor and passenger. If the passenger checks sleeper rooms on day of departure and sees a high price, the passenger knows to wait and get the low bucket fare on the train. I don't think the conductors care about the price of the room. They just don't want the extra work. So they resist. If the conductor legitimately has to deal with train orders, meets with freights, collecting tickets, etc the passenger might not understand. Then that is unpleasant too. It's a no win situation for the conductor.
This does not excuse the nastiness of the conductor in thus case.
I think the technology already exists to sell sleepers at low bucket prices on day of departure. This might allow coach seats to open up on a sold out train. This would not create that much work for ticket agents. It would then take the conductors out of picture. I think the current system is a part of the old way of doing things before computers.
The problem with having fares "dive" on the day of a trip is three-fold:
1) Unlike airlines, the Auto Train notwithstanding, none of Amtrak's trains are nonstop. So you've got a variable number of rooms available...to take the Meteor, you might have 4 rooms to RVR, 2 from RVR-CHS, 3 from CHS-JAX, 4 JAX-ORL, and 12 ORL-MIA. What do you "down-price"?
2) Amtrak allows re-booking if room prices fall. Wouldn't a last-minute cut in fares risk a lot of money "walking out the door" with canny re-booking? With a train of canny passengers, it would
seem that there's the risk of a couple of thousand dollars walking out the door that way.
3) Amtrak would probably end up encouraging last-minute gambling with this...the bucket system is Byzantine enough as it is, but I don't like there being an incentive to gamble with bookings in the off-season.
The biggest problem I see with the on-board upgrade isn't the work for the conductor (which will likely get streamlined in the next few years as e-tickets go into the mix), but rather the risk of one of the super-LD trains getting oversold in the sleepers if someone upgrades and then someone else buys the room at the last minute. Now, I'll agree that Amtrak should cut the workload on the conductors as much as possible, but this is one of those cases where things do seem to work moderately well.
A thought came to mind: Does anybody know what would likely have happened if the passengers in this story had simply called customer service? I say this knowing all too well how bad reception is between WAS and RVR, but it
does come to mind as an option in a situation like this.